Managing your email inbox in Outlook can be a time-consuming task, especially when you need to select multiple emails in Outlook and perform actions such as moving, deleting or forwarding them at once.
Consequently, Outlook makes it easy to select multiple emails so you can work with them efficiently. Therefore, here is a quick answer to select multiple emails in Outlook.
- First, open the Outlook application on your computer.
- Next, click the first message you want to select.
- Then, while holding down the Ctrl key (or the Command key on Mac), click the other messages you want to select.
- Alternatively, you can click the first message and then hold down the Shift key and click the last message in a sequence to select all messages in between.
- Finally, with the messages selected, you can now perform actions like moving, deleting or forwarding them together.
In this blog post and the following sections, we’ll show you the different methods to select multiple emails in Outlook so you can quickly handle batches of messages.
How to select multiple emails in Outlook on Desktop App ?
If you use Outlook on your computer, you can install the desktop app and enjoy more features and options.
However, you may not know how to select multiple emails in Outlook on the desktop app.
Consequently, selecting multiple emails can help you save time and effort when you want to perform actions such as moving, deleting, or forwarding many messages at once.
Therefore, in this section, we will show how to select multiple emails in Outlook on the desktop app follow below mentioned steps.
- First, open the Outlook desktop app and navigate to the folder that contains the emails you want to select.
- Next, click the first email you want to select. It will be highlighted.
- Then, hold down the Ctrl key and click each additional individual email you want to select. Each one of them will be highlighted.
- Alternatively, click the first email in a sequence, then hold down the Shift key and click the last email. All emails between them will be highlighted.
- Moreover, you can use Ctrl + click and Shift + click together to select a range, as well as individual emails outside that range.
- As a result, a blue bar will appear above the selected emails, indicating that multiple items were selected.
- Subsequently, right click on one of the selected emails and a context menu will appear with options like Move, Delete, etc.
- Additionally, you can also select all emails currently displayed by pressing Ctrl + A on your keyboard.
- Finally, selected emails will remain highlighted until you click elsewhere or select different emails.
Also Check: How to block emails on Outlook ?
How to select multiple emails in Outlook on Web App ?
If you use Outlook on the web, you can access your email from any browser and device.
However, you may not be familiar with how to select multiple emails in Outlook in the web app.
Consequently, selecting multiple emails can help you organize, delete, move or archive your messages in bulk.
Therefore, in this section we’ll show you how to select multiple emails in Outlook using web app.
Follow below mentioned steps to select your multiple emails in Outlook app on web app.
- Firstly, open Outlook in your web browser and navigate to the folder containing the emails you want to select.
- Next, click the checkbox to the left of the first email you want to select. This will put a check mark in the box.
- Then, hold down the Ctrl key and click the check box for each additional individual email you want to select.
- Alternatively, click the checkbox for the first email in a sequence, then hold down the Shift key and click the checkbox for the last email to select all emails in between.
- Moreover, you can use Ctrl + click and Shift + click together to select a range, as well as individual emails outside that range.
- Subsequently, once selected, a blue bar will appear above the emails indicating that multiple items were selected. You can then click “Actions” and choose an option like Move or Delete.
- Finally, you can also select all emails currently displayed on the page by clicking the “Select All” link above the list.
Also Check: How to change profile picture on Outlook ?
How to select multiple emails in Outlook app on Mobile App ?
If you use Outlook on your mobile device, you can download the app and access your email from anywhere.
Consequently, in this section we’ll show you how to select multiple emails in Outlook app on Mobile App for necessary actions.
Follow below mentioned steps to select multiple emails in Outlook on Mobile App.
- Firstly, open the Outlook mobile app and go to the email you want to perform actions.
- Next, tap the circle to the left of the first email to select it. It will be completed.
- Then, tap and hold your finger on the completed circle, then drag your finger down to the circle of the last email you want to select. All intermediate emails will be selected.
- Alternatively, you can also tap additional individual emails to select them by tapping their circles one by one.
- As a result, selected emails will have filled circles and will be slightly highlighted.
- Moreover, a bar at the top will show how many emails are selected.
- Subsequently, tap the “Select” button that appears in the bar to access options for selected emails, such as move, delete, etc.
- Finally, you can also select all emails on the current page by tapping the “Select All” option in the bar.
Also Check: How to fix Outlook working Offline ?
How to select multiple emails in outlook to archive ?
To select multiple emails in Outlook and archive them, you need to follow different steps depending on which version of Outlook you are using.
The browser-based app, the app for mobile devices, or the app for desktops. Therefore, here are some general steps for each version:
Web app
- First, go to Outlook.com and hover over the messages you want to select.
- Next, a checkbox will appear on the left side of each message.
- Then, click the check boxes for the messages you want to select.
- Finally, click the “Archive” button on the top menu bar.
Mobile app
- Firstly, open the Outlook app.
- Secondly, press and hold or tap the circular icon to the left of any message.
- Then, tap the circular icons of the other messages you want to select.
- Furthermore, you can Archive (archive box icon), Delete (trash icon) or select the Overflow icon (three dots) to access more options.
Desktop app
- To begin, open the Outlook app on your computer and click the first message you want to select.
- Subsequently, while holding down the Ctrl key (or the Command key on Mac), click the other messages you want to select.
- Alternatively, you can click the first message and then hold down the Shift key and click the last message in a sequence to select all messages in between.
- Finally, click the “Archive” button on the ribbon.
How to select multiple emails in outlook to move ?
Here are two methods to select multiple emails in Outlook to move:
Use the Ctrl (command) key
- Firstly, open Outlook and navigate to the folder containing the emails you want to select.
- Secondly, click the first email you want to select.
- Thirdly, while holding down the Ctrl key (Command key on Mac), click each additional email you want to select.
- In last, once you have selected all the emails you want to move, release the Ctrl key.
Use the Shift key
- First, open Outlook and navigate to the folder containing the emails you want to select.
- Next, click the first email you want to select.
- Then, while holding down the Shift key, click the last email in a sequence to select all emails in between.
- In last, once you have selected all the emails you want to move, release the Shift key.
Move selected emails
- Firstly, once you have selected the emails you want to move, right-click on any of the selected emails.
- Secondly, select Move from the context menu.
- Thirdly, in the Move to Folder dialog box, select the folder you want to move the emails to.
- Finally, click OK to move the emails.
Conclusion
In conclusion, this article has guided you on learning how to select multiple emails in Outlook using different methods and versions.
Firstly, by selecting multiple emails, you can perform various actions on them in bulk, such as moving, deleting, or forwarding them.
Consequently, this can help you manage your email inbox more efficiently and save time.
Furthermore, whether you use Outlook on the web, on your computer, or on your mobile device, you can easily select multiple emails and organize your messages.
Frequently Asked Question’s (FAQ’s)
Yes, you can select multiple emails at once in Outlook using different methods depending on which version of Outlook you are using: the web app, the mobile app, or the desktop app.
To extract Outlook emails in bulk, you can export them to a PST file and then scan the PST file to extract the email addresses. This can be done manually using a VBA script or using a third-party tool.
Using the Ctrl (Command) key: Hold down the Ctrl (Command) key and click each recipient you want to select.
Using the Shift key: Click the first recipient, then hold down the Shift key and click the last recipient in the list to select all intermediate recipients.
