Are you tired of managing multiple calendars and schedules across your team? Furthermore, sharing Outlook calendar can help get everyone on the same page and make coordinating meetings and events easier.
Additionally, with just a few clicks, you can grant colleagues, clients or others access to your calendar, so they always know when you’re available.
Moreover, Outlook makes it effortless to share your calendar with others. You have complete control over what level of access you provide – whether it’s just viewing your schedule or allowing others to directly modify your calendar with new events.
Furthermore, sharing your calendar is also a great way to improve transparency and collaboration.
As a result, team members will be able to see when you’ve booked so they don’t schedule overlapping meetings.
Likewise, clients and partners can check your availability before scheduling a call or meeting.
How to share your Outlook Calendar on Windows ?
Follow below mentioned steps to share your Outlook calendar on Windows:
- Firstly, open Outlook. Click on the calendar icon in the left corner of screen.
- Secondly, select the calendar you want to share and click on the share calendar option.
- Finally, enter the email address of the person you want to share the calendar with and click on send.
How to share your Outlook Calendar on Web ?
Follow below mentioned steps to share your Outlook calendar on Outlook Web :
- Firstly, open Outlook. Click on the calendar icon.
- Secondly, right-click on the calendar you want to share, then choose the ‘Share Calendar’ option
- Thirdly, add users to the shared calendar by entering their name or selecting their name from the list, and then select OK.
- Next, choose the person’s name or email address, then select the level of details you’d like to share with them.
- Moreover, viewing all details allows the person to see all the details of your events, including the time, location, and attendees.
- Likewise, can edit allows the person to edit your calendar, including adding, removing, and changing events.
- Next, click Ok
- Lastly, the person you shared your calendar with will receive a sharing invitation by email. As soon as the recipient hits the ‘Accept’ button, your shared calendar will appear in their list of calendars.
Also check: How to add holidays to Outlook calendar ?
How to share your Outlook calendar on mobile device ? (iPhone and Android)
Follow below mentioned steps to share your Outlook calendar on mobile device:
- Firstly, access the Outlook app on your smartphone.
- Secondly, tap the Calendar icon.
- Thirdly, select the three dots menu in the upper right corner.
- Furthermore, tap Share Calendar.
- Next, choose the calendar that you wish to share.
- Additionally, type in the email addresses of the individuals you’d like to share your calendar with.
- Moreover, choose the level of access you’d like to grant to the individuals.
- Finally, tap Share.
How to stop sharing calendar in Outlook ?
Follow below mentioned steps to stop sharing calendar in Outlook:
- Firstly, open Outlook.
- Secondly, click the Calendar tab.
- Thirdly, right-click the calendar you want to stop sharing and select Permissions.
- Next, in the Permissions dialog box, select the person you want to stop sharing the calendar with and click Remove.
- Finally, click OK.
The person you stopped sharing the calendar with will no longer be able to view or edit your calendar.
Also Check: How to create a rule in Outlook ?
How to request sharing calendar in Outlook ?
To request calendar sharing in Outlook, you can send an email to the person you want to share your calendar with. In the email, you should include the following information:
- Firstly, specify the name of the calendar that you wish to share.
- Secondly, the level of access you want to give to that person (view all details or edit).
- In last, this is why you need to share your calendar with them.
You can also request to share a calendar using the Outlook calendar sharing feature. To do this, follow these steps:
- Firstly, open Outlook.
- Secondly, click on the Calendar tab.
- Thirdly, right-click on the calendar you’d like to share and choose the ‘Share Calendar’ option.
- Next, in the Calendar Properties dialog box, click Add.
- Additionally, enter the email address of the person you want to share your calendar with and click Add.
- Likewise, set the level of access you want to grant this individual.
- Moreover, view All Details allows a person to see all the details of your event, including time, location, and attendees.
- Similarly, can Edit allows the person to edit your calendar, including adding, deleting, and changing events.
- Finally, click OK.
The individual you’ve shared your calendar with will receive an email invitation. Once they click on the link within the invitation, they’ll have access to view your calendar.
How to change calendar sharing permission in Outlook ?
Follow below mentioned steps to change calendar sharing permission in Outlook:
- Firstly, launch Outlook and click on the calendar icon located in the bottom left corner.
- Secondly, in the left sidebar, right-click the calendar you want to share, then click Properties.
- Thirdly, click on the Permissions tab.
- Next, click Add to add permissions for a new user or click an existing user’s name in the list to change their current permissions.
- Finally, select a predefined set of permissions from the Permission Level pull-down menu or specify a permission in the checkbox below.
Some common permission options are:
Free/Busy Time: Allows the user to see when you are busy or free, but not any events on your calendar.
Reviewers: Allows the user to see all the information on your calendar, but they cannot create or edit events.
Author: Allows the user to view all calendar information and create new events, but they cannot edit or delete events they haven’t created.
Editor: Allows the user to view all calendar information, create new events, and edit and delete existing events.
Also Check: How to change profile pic on Outlook ?
How do I stop sharing my Outlook calendar ?
There are a few ways to stop sharing your Outlook calendar. Follow below mentioned steps to do this.
Calendar view
- Firstly, choose the calendar you want to stop sharing by clicking on it with the right mouse button.
- Secondly, select Permissions.
- Thirdly, in the Permissions dialog box, select the person you want to stop sharing the calendar with and click Remove.
- Finally, click OK.
The Home ribbon
- Firstly, click on the Calendar tab.
- Secondly, in the Share group, click Manage Sharing.
- Thirdly, in the Calendar Properties dialog box, click the Permissions tab.
- Next, select the person you want to stop sharing the calendar with and click Remove.
- Finally, click OK.
Outlook Web App
- Firstly, go to Calendar.
- Secondly, click the calendar you want to stop sharing.
- Thirdly, click the Settings icon (three dots) in the upper right corner.
- Next, select Manage Sharing.
- Furthermore, in the Permissions dialog box, select the person you want to stop sharing the calendar with and click Remove.
- Finally, click Save.
Once you stop sharing a calendar, the person you stopped sharing it with won’t be able to see or edit your calendar.
Conclusion
In conclusion, sharing your Outlook calendar can be a great way to improve collaboration and transparency within your team.
Furthermore, with just a few clicks, you can grant access to your calendar and choose the level of access you want to provide.
Likewise, whether you’re using Windows, the web, or a mobile device, Outlook makes it easy to share your calendar with others.
Additionally, and if you ever need to stop sharing your calendar or change someone’s permissions, it’s super easy.
Consequently, by sharing your calendar, you can help get everyone on the same page and make it easier to coordinate meetings and events.
Similarly, you have complete control over what level of access you grant – whether it’s just viewing your schedule or allowing others to directly modify your calendar with new events.
Moreover, sharing your calendar is also a great way to improve transparency and collaboration.
Reference:
https://support.microsoft.com/en-us/office/share-your-calendar-in-outlook-2fcf4f4f-8d46-4d8b-ae79-5d94549e531b#:~:text=Select%20Calendar%20%3E%20Share%20Calendar.,with%20a%20default%20permission%20level.
Frequently Asked Question’s (FAQ’s)
Yes, you can share your Outlook calendar with multiple users. You can grant access to your calendar to as many people as you want, and you can choose the level of access you want to grant to each person.
Access Outlook and tap on the Calendar tab.
To create a new calendar group, go to Calendar Groups and click Create New Calendar Group.
Name the group and click OK.
Select Address Book or Contact List.
Add the name to the group and click OK.
A group calendar in Outlook is designed for team collaboration and allows all group members to view and edit events. A shared calendar is a person’s calendar that is shared with other people with specific permissions set by the owner.
